About Gapstars
At Gapstars, we partner with some of Europe’s most ambitious tech companies from disruptive startups to fast-scaling scale-ups, helping them build high-performing remote engineering teams.
Headquartered in the Netherlands, with talent hubs in Sri Lanka and Portugal, we are home to 300+ engineers who thrive on solving real-world challenges with modern technologies. Our teams work across domains, from networking and marketplaces to SaaS and AI delivering scalable solutions that drive meaningful outcomes.
If you’re looking for a company that combines technical excellence, strong culture, and room to grow, welcome to Gapstars.
About the Role
The HR Intern is responsible for supporting the day-to-day administrative and operational functions of the Human Resources department. This role is focusing on the execution of precise documentation, employee lifecycle coordination, and the maintenance of HRIS data integrity. The incumbent is expected to assist in digital transformation through data migration exercises and process automation to enhance departmental efficiency.
Primary Tasks & Responsibilities
1. HR Operations, Correspondence & Statutory Compliance
Execute the end-to-end processing of “Letters of Appointment” (LOAs) and internal staff letters, ensuring 100% precision so that all correspondence is neat and professional.
Administer all Pre-onboarding, Onboarding, and Post-onboarding activities, ensuring on-time renewal of employment contracts and meticulous filing of all statutory documents.
Manage EPF/ETF documentation and compliance records
Coordinate IT and facility setups for new joiners, including biometric registration and attendance system updates.
2. Data Integrity, HRIS & Automation
Maintain employee profiles within BambooHR, ensuring zero errors in HRIS entries to uphold the integrity of the overall company database.
Support the HR team in data migration exercises and the development of automated reporting tools, ensuring these tools are error-free and improve day-to-day functional efficiency.
Monitor system changes and update the HRIS to align with organizational requirements.
3. Compensation & Benefits Management
Assist in updating salary changes, ensuring data is accurate for HRBP review.
Manage employee insurance portfolios, ensuring timely submission of all claims, reimbursements, inclusions, and deletions without lapse in coverage.
4. Engagement, Events & Communication
Provide hands-on event support and coordination for employee special celebrations and HR initiatives to help maintain Team eNPS at the company’s set standards.
Manage partnered vendors (e.g., Thyaga, Kapruka) for recognition programs and manage office supply inventories/asset returns.
Design and distribute internal HR communications and coordinate L&D initiatives with internal parties.
And any other duties and responsibilities entrusted by the Management.
Part/Full qualification in PQHRM or CQHRM. or a Bachelor’s degree in the Human Resources field.
Advanced skills in Google G-Suite (specifically Google Docs and Sheets).
Familiarity with the BambooHR system is highly advantageous.
Strong numerical aptitude.
Ability to handle data migration and salary updates with high accuracy.
Excellent command of verbal and written English. Must be a "people person" , social, friendly, and possessing strong interpersonal skills.
A commitment to maintaining professional "neatness" in all written documentation and correspondence.
Driven, independent, and a proactive self-starter.
Highly coachable; must possess the humility to learn from mistakes and the grit to improve.
Absolute integrity in maintaining the confidentiality of personnel and organizational fiscal information.
"Gapstars is committed to a diverse and inclusive workplace. We are an equal-opportunity employer and do not discriminate based on race, national origin, gender, disability, or age. Your personal information collected during the application process is handled following our privacy policy and used exclusively for recruitment and hiring purposes only"
