Assistant Manager - Finance Operations

Assistant Manager – Finance Operations

Description

About Gapstars

About Gapstars

Gapstars is a Netherlands-based software development services provider that builds remote, agile teams in Sri Lanka and Portugal for innovative tech companies. Today, we are home to 300+ TechStars and innovative minds, turning scalable software into performance products that shape the future. Our partners are highly ambitious tech companies that are looking to conquer their respective markets.

About the Role
Hands-on Finance Professional who can take ownership of operational and executional finance tasks. The ideal candidate should be able to keep the books clean, work independently, and improve accounting processes.

Job Responsibilities
Accounting & Finance Operations

Manage end-to-end accounting processes, including Accounts Payable (AP), Accounts Receivable (AR), General Ledger (GL), and month-end close activities.
Book accruals, prepayments, and intercompany transactions across multiple entities.
Reconcile bank transactions, investigate discrepancies, and resolve issues such as duplicate payments, incorrect entity invoices, and unmatched transactions.
Maintain clean and accurate accounting records, ensuring balance sheet and transitional accounts are reconciled and properly supported.
Request, review, and process supplier invoices while ensuring proper coding and entity allocation.
Perform regular ledger account reviews and transaction-level analysis to identify and resolve accounting issues.

Financial Reporting & Analysis

Prepare and review monthly, quarterly, and annual financial statements.
Analyze financial performance through ledger reviews, month-over-month (MoM) variance analysis, and comparison against forecasts and business expectations.
Prepare management reports with clear explanations of financial trends and significant variances.
Support consolidation processes and preparation of P&L, Balance Sheet, and Cash Flow Statements.
Assist with annual report preparation and statutory financial reporting requirements.

Tax & Compliance

Prepare and submit VAT, OSS, and ICP filings in the Netherlands.
Support accounting and compliance reporting requirements for US entities.
Coordinate with external tax advisors and local specialists for tax registrations and compliance in new jurisdictions.
Ensure compliance with local accounting standards, tax regulations, and reporting requirements.

Process Improvement & Business Support

Identify and implement improvements to accounting and finance processes.
Support inventory tracking setup and maintenance.
Develop and maintain accounting controls and documentation.
Collaborate directly with the Finance Lead to improve reporting accuracy, efficiency, and scalability of finance operations.
Contribute to finance system enhancements and process automation initiatives

The Role

Assistant Manager - Finance Operations

Requirements

Must-Have Skills

Accounting & Finance Expertise

5+ years of relevant accounting and finance experience.
Strong knowledge of end-to-end accounting processes (AP, AR, GL, reconciliations, and month-end close).
Experience managing accounting for multi-entity organizations.
Strong understanding of financial statements, including P&L, Balance Sheet, and Cash Flow.
Experience with accrual accounting, intercompany accounting, and reconciliations.
Knowledge of VAT, OSS, and ICP reporting requirements.
Experience preparing management reports and financial analysis.
Proven ability to independently manage finance operations with minimal supervision.
Advanced Microsoft Excel skills.
Strong financial analysis and data analysis capabilities.
Experience reviewing financials through transaction analysis, variance analysis, and forecasting comparisons.

Nice-to-Have Skills

Big Four accounting firm experience.
Startup or scale-up company experience.
Experience preparing annual reports and statutory accounts.
Experience with financial consolidation processes.
Experience with international entities and cross-border finance operations.
Familiarity with both US and European accounting environments.
Experience supporting tax registrations and compliance in multiple jurisdictions.
Experience implementing accounting process improvements and automation initiatives.

Soft Skills

Highly accurate and detail-oriented.
Self-starter with a proactive mindset.
Strong sense of ownership and accountability.
Ability to work independently with minimal supervision.
Excellent problem-solving and analytical thinking skills.
Strong organizational and time management abilities.
Effective verbal and written communication skills.
Comfortable working remotely and collaborating with distributed teams.
Adaptable and able to thrive in a fast-paced, changing environment.
Professional, reliable, and results-oriented.

"Gapstars is committed to a diverse and inclusive workplace. We are an equal-opportunity employer and do not discriminate based on race, national origin, gender, disability, or age. Your personal information collected during the application process is handled following our privacy policy and used exclusively for recruitment and hiring purposes only"